Allocating Shared Costs Among Tenants in Dynamics 365
Updated: 4 days ago
This post summarises an article SkyBill published on ERP Software Blog on June 1, 2026. Read the full article here.
Many operating costs in a building are shared rather than measured per apartment. Splitting them fairly and consistently is one of the most sensitive parts of property billing. SkyBill explains how shared cost allocation works in Microsoft Dynamics 365 Business Central.
Key takeaways
Five allocation methods: floor area, registered occupants, measured consumption, equal split and custom formulas.
Rules can be set at property, building or contract level.
Different resources can use different methods at the same time.
Bulk meter losses and residual differences are redistributed by rule, not by hand.
Typical shared costs
Heating in common areas, staircase and hallway lighting, lift electricity, shared water systems, land lease, facility maintenance, building insurance and administration. On top of that come the differences between a master meter and the sum of its sub-meters, which also have to be passed on to tenants in a fair way.
Different rules for different resources
A single building can use several methods at once. The article gives examples such as:
Heating split by square metres.
Wastewater split by the number of occupants.
Common electricity divided equally between units.
Water losses allocated in proportion to individual consumption.
Because the rules live in the system, calculations are repeatable and auditable, and managers no longer depend on spreadsheets that are easy to break.
Frequently asked questions
How does SkyBill allocate shared costs?
Through configurable rules based on floor area, number of occupants, measured consumption, equal shares or custom formulas.
Can heating and water use different allocation methods?
Yes. Each resource can follow its own allocation model at the same time.
How are bulk meter losses handled?
The difference between the master meter and the sub-meter totals is redistributed automatically using proportional, contract based, consumption based or custom rules.
Read the full article
The original article on ERP Software Blog explains why consistent allocation reduces disputes and, in some jurisdictions, supports regulatory compliance.
